It’s important to understand that training an employee not only improves his performance but also makes them a valuable asset to the company. After some time training your employees, if you’re beginning to realize that your employees have expired certifications because they haven’t completed their required hours, then, it’s time to rethink your training methods.
This happens mainly because even after months of careful planning, you didn’t consider how to keep track of training for employees. You were focused on getting the project rolling and thought that you would deal with this at a later stage.
To overcome this time, a simple method is “Employee Training Tracker”.
How to Track Employees Training?
These days, it’s a good idea to keep track of employee training with a learning management system, they are considered to be the most efficient way to track employee training. This learning management system manages the implementation and schedule of employee training and keeps track of employees’ engagement, results, and completion dates.
You can also track your employees’ training progress toward your goals using spreadsheets, emails, or the honor system, but if you have more employees to track the progress, it gets messy very fast. An organization of any size and industry can benefit from taking the time to select and implement effective methods for tracking employee training.
Some of the steps that best suits your company when it comes to tracking the training of your employees are:
- Get everyone on board to discuss, and give them everything they need.
- Focus on all the things you need.
- Find a learning management system (LMS) that meets all your requirements
- Create a set of rules to review the reports that your chosen LMS generates.
1. Get Everyone on Board, and Give them Everything they Need
To be successful, you should involve executives, human resources, and other key stakeholders in the decision to adopt an employee training tracker. They will help you understand your options.
Explain to every member on your board that LMSs track the courses one has taken and offer a variety of reporting tools that can help reduce costs and stay in accordance with all rules and regulations of your industry.
While explaining all these benefits that come with tracking, ask the executives all the parameters they would like to consider for concluding the employees and document all those areas about each employee.
2. Focus on Things you Need
While considering all the parameters you need, it is important to sit down with your company board again and conclude on the important and effective parameters that can depict an employee’s potential and leave others.
When the list is finally made, you have an idea of all the things you need in your LMS. Parameters differ largely from one organization to another, depending upon the industry type, size, and more. Hence, from the wide range of LMSes available in the market, find the one that rightly suits your organization.
Your choice of LMS may depend on your budget. You can save money by choosing an LMS that includes only the features you need now and will use in the future. Some of the options may look fancy but ensure that these add-ons are worth the additional price and consider if you need them.
3. Ensure that your LMS is Suitable and Worth the Price
If you’re implementing a company-wide quarterly training that requires employees to fill out a form or take a quiz at the end of the training, what you need is an LMS that simply tracks the course of an employee training. If you’re implementing a company-wide quarterly training that requires employees to fill out a form or take a quiz at the end of the training, maybe what you need is an LMS that simply tracks course completions.
When you distribute your employees’ activities to the entire company, it also makes your job easier. An employee’s activity can be easily compiled and shared with their co-workers. So, consider your option on that too.
When searching for a Learning Management System, make sure it offers everything you need. Make sure the software is reliable and won’t crash at any given moment. Make sure premium customer service is always available if you need them.
4. Create a Set of Rules to Review the Reports that your LMS Generates
After inputting an employee’s data into a learning management system, it saves the information from your system, but learning management systems also give you detailed insights about the following:
- Completion of Training
- Results of Assessments
- Employee satisfaction along with the training
- Evaluations of facilitators
- Time logged in training modules
As providing valuable training for employees is the number one thing you can do to make your business successful, tracking their training progress will let you know if your training program is a success. Tracking each employee’s training progress will be more effective than a training program, as you’ll know which employees need more training and whether they’re improving or not. And to make tracking successful, finding the right LMS tool is the key!